« »
April 8th, 2021

Donor Agreement Archives

When handing over the material, THE donors and employees of the SCARC fill out a “Donation Instrument” form that transmits the legal preservation of the material to the SCARC and also imposes donation conditions and restrictions (if any). The deed of donation is a formal and legal agreement between the donor and the final deposit, which transfers the ownership of the donated material and the legal rights. A legal agreement is in the interest of the donor and the final deposit. After discussion and verification of the various elements of the act, the donor`s agent and a representative of the final deposit sign the steep slope. The signed deed of donation defines and regulates the legal relationship between the donor and the final deposit and the legal status of the material. When you sign the donation contract, you transfer legal ownership to the physical and/or digital materials you donate. Ownership of intellectual property rights (mainly copyright, but also trademark rights and patents) can also be legally transferred through the deed of donation. Copyright generally belongs to the author of original writings or other documents such as photographs or music. Donors are encouraged to transfer all rights they hold on the donated material to the final repository; it helps researchers in their fellowship by facilitating the citation or publication of documents. If you wish to retain all or part of the intellectual property rights that you own, you can include such a provision in the donation writing, but you and the archivist or curator must agree on a date on which the full rights will be transferred to the repository. A separate license for digital content, different from copyright, can help a repository manage the retention and use of that content. You cannot transfer ownership of the rights of others, for example. B letters that have been written to you by others and that are contained in the documents you give.

The repositories prefer to accept materials by transfer of ownership. The cost of storing, storing and making collections available for research is so high that repositories can generally only afford it for the materials they own. Most repositories do not accept loan materials; Those who do do not generally accept it without a legal deposit contract setting the terms and fixed term of the loan. If you donate materials created in digital formats, the repository may make this donation a condition of not giving the same files to another repository. Stocks are very different from the type of materials they collect, from the users who use them, and from facilities where they store materials and make them available for research. As a result, a repository may request or authorize the gift file to contain a language related to many other problems. If you have questions or concerns about what is included or not in a gift tea, it is important that you talk to the archivist or curator before signing the agreement. While a repository may not be able to meet a particular requirement, it is best to discuss all relevant issues. One of the essential tasks of the repositories is to make their collections open and available for research funds.

Comments are closed.